In proposing new courses, please submit the UA form, the A&S form, and a syllabus. If you are proposing a slash-listed course, you should submit a proposal form for each course number. A syllabus must also be included for a cross-listed course.
There are specific things that must be included on the syllabus. If they are not evident, the course will not be approved. Here is the list of required items.
Prerequisites
Course description
Objectives
Outline of topics addressed in course
Attendance policy
Planned number and timing of major examinations and assignments
Grading policy
Policy for making up missed course work, including examinations
Required texts and course materials
Processing of New Course Proposals
The review process for new courses is as follows:
The department sends course proposals to Cindy Channell in A&S Student Services office where they are logged into the proposal inventory which is kept by A&S Student Services;
Courses are reviewed by the associate dean of the division in which the course is taught;
Undergraduate courses are reviewed by the College committee on Undergraduate Learning and graduate courses are reviewed by the College Committee on Graduate Education. Courses that are not approved are returned to the department. The committees may also ask the departments to make changes in the proposal.
The dean reviews and approves or disapproves of the course.
Approved courses are sent to the Office of Academic Affairs where the course and especially the syllabus are reviewed. Courses may be returned to the college and the department.
Approved courses are sent to the Office of Institutional Research and to the University Registrar’s office where they are incorporated into the University course inventory.
Deadlines for Submitting Proposals for New Courses
The process for approving a new course and incorporating it into the University course inventory is time-consuming. Please meet the deadlines in order to make sure students have the maximum amount of time to register for the course.
Courses to be offered in Interim, Summer, or Fall semester 2009 must be submitted by October 1, 2008.
Courses to be offered in Spring semester 2010 must be submitted by March 1, 2009.
Part II: Proposals for Changes in Existing Courses
Changing an Existing Cours
Changes in title, credit hours, number, format, catalog description, and cross-listing require the completion of a UA course inventory form. Deletion of a course also requires completion of a UA course inventory form.
If the changes in a course are substantial, the course should be treated as a new course and not as a change. Examples of substantial changes are change in numbering from 100-level to 300 or 400-level; and or changes in more than 25% of course content.
Process for changing an existing course
A UA course inventory form is submitted under the existing course number noting the change or changes in the course. The form should be sent to Cindy Channell in the A&S Student Services office and logged in as a change in an existing course.
Changes are reviewed by the associate dean of the division in which the course is taught.
If the change is minor, the inventory form will be reviewed by the dean’s representative on the Undergraduate or Graduate Committee. These representatives will send the change to the appropriate committee if the changes are thought to be in need of review.
The dean reviews and approves or disapproves of the change.
Approved changes are sent to the Office of Academic Affairs for review.
If the Office of Academic Affairs approves the change, the course inventory form is sent to the Office of Institutional Research and to the University Registrar’s office where the change is incorporated into the University course inventory.
Deadlines for Submitting Course Changes
Courses to be offered in Interim, Summer, or Fall semester 2009 must be submitted by October 1, 2008.
Courses to be offered in Spring semester 2010 must be submitted by March 1, 2009.
Deleting an Existing Course
To delete an existing course from the UA inventory it is necessary to fill out the course inventory form. Indicate at the top of the left-hand column that a change is to be made. On the lower right side of the form, indicate that the course is to be deleted. Send the inventory form to Cindy Channell in 200 Clark Hall. This change is routed to the associate dean, the dean, Academic Affairs. The deletion is done by the Office of Institutional Research and the University Registrar.
Part III: Proposals for Courses with General Education Designation
Proposing a new course as a General Education course involves the stages outlined above and, in addition, review by the University General Education Committee and, if the course is proposed for any General Education area except foreign language, computer, and writing, review by one of the Alabama State General Studies committees.
Writing (W) courses must meet some specific requirements. The expectations for W courses are described in the documents listed below. If an existing course is proposed for W credit, departments may send the proposal directly to the Office of Academic Affairs with a copy of the proposal sent to the A&S Office of Student Services to the attention of Cindy Channell.
New or existing courses carrying General Education designation in the areas of Freshman Composition, Literature, Fine Arts, Humanities, History, Social Sciences, Mathematics, and Natural Sciences must be approved by the College, the University Core Curriculum Committee, and the state-wide disciplinary panels. The information required for the state can be found at http://stars.troy.edu/agsc/sylguid.htm.
Part IV: Forms
Please contact your Department office, or A&S Student Services, for a copy of the
University's Course Inventory Form, required for proposed course changes.
